Compare Collect and Control Plans
Compare Collect and Control Plans
Expensify offers two workspace plans for organizations:
- Collect for organizations that need straightforward expense management and reimbursements.
- Control for organizations that need advanced spend management, automation, integrations, and administrative controls.
This article provides a high-level comparison to help you choose the right workspace plan. For the complete feature comparison and current pricing, visit Expensify Pricing.
Expensify also offers a free Submit plan for individual employees who want to code their expenses and submit them to an approver if their company hasn’t adopted Expensify yet. To learn more, see Use a Free Submit Workspace.
When to choose the Collect plan
Collect is best for organizations that primarily want to:
- Track expenses and scan receipts
- Reimburse employees
- Approve expenses with a simple approval workflow
- Connect to common accounting software like QuickBooks or Xero
- Manage expenses for a small or growing team
When to choose the Control plan
Control is best for organizations that need additional financial controls, including:
- Multi-step approval workflows
- Company card management
- ERP integrations like NetSuite and Sage Intacct
- HR integrations like Workday and BambooHR
- Multiple corporate card connections
- Custom expense rules and automation
- Enterprise security features such as SAML/SSO
- Greater administrative control over company spending
Common feature differences between Collect and Control
The table below highlights some of the most common feature differences between the Collect and Control plans. For the complete feature comparison, visit Expensify Pricing.
| Capability | Collect | Control |
|---|---|---|
| Multi-level approvals | ❌ | ✅ |
| ERP integrations | ❌ | ✅ |
| HR and payroll integrations | ❌ | ✅ |
| Multiple corporate card connections | ❌ | ✅ |
| Custom expense rules | ❌ | ✅ |
| SAML/SSO | ❌ | ✅ |
FAQ
Can I change my workspace plan later?
Yes. You can change your workspace plan as your organization’s needs change. Some changes, such as downgrading to the Collect plan when on an Annual subscription, may not be available until the end of your current subscription term.
To learn more, see Learn About Plan and Subscription Management.
Does every workspace have a plan?
Yes. Every workspace has a plan that controls which features are available on the workspace.
Does the Expensify Card work with both Collect and Control plans?
Yes. The Expensify Card works with both Collect and Control plans. Certain subscription pricing benefits are only available with eligible Control workspaces.
To learn more, see Understand Expensify Pricing.
